ComTec is always searching for talented team players who want to be part of a great company.

How to apply:

E-mail:
Submit your resume to

Fax:
(856) 696-4666

Mail:
ComTec Systems
2658 NW Boulevard
Vineland, NJ 08360

Administrative Assistant

Purpose:		Administrative Support / Sales Support
Position Title:		Administrative Assistant
Region:		Southern New Jersey/Eastern Pennsylvania
Work Hours:		Full time
Salary:		$35K (+/-) based on experience

Job Description

We are seeking a highly detail oriented, motivated professional with 2+ years experience as an Administrative Assistant/Sales Support. This position will be responsible for providing administrative support for the Executive Sales Administrator, Sales team and Executive Administrative Manager.  This individual must be able to work in a fast-paced and demanding environment.   Candidate must be detail-oriented and focused. Must have exceptional oral and written communication skills and enjoy interacting with others.  Must have a proven track of multi-tasking.

Primary Responsibilities

• Coordinate and schedule meetings, conferences & webinars
• Setup and maintain management & staff calendars
• Schedule travel arrangements
• Manage and update appropriate databases
• Disseminate information (through email and internal memos)
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, emailing and filing
• Oversee and ensure proper and timely maintenance of printers/copiers/faxes
• Perform internet research
• Support office staff in assigned project based work
• Create and modify documents and spreadsheets using Microsoft Office, Excel, Publisher and other software as needed
• Maintain hard copy and electronic filing system
• Proactive communications with customers and clients via telephone, email or regular mail
• Develop processes and  procedures to better support the office teams and that can be effectively duplicated
• Maximize productivity through proficient use of appropriate software applications
• Plan and coordinate company events
• Act as recording secretary; prepare action minutes
• Generate reports as needed pertaining to Sales Department
• Enter leads & opportunities into the system and maintain customer information and contact lists.
• Submit documentation/drawings to appropriate Staff members
• Assist Sales Department with proposals, preparation of documents, presentations, packages for clients, bid bond request, document signatures, verification of documentation, submittal of proposals and tracking end results
• Enter of quotes for Sales
• Coordinate Marketing efforts; includes trade shows/advertising/Co-op/sponsorships/ business cards, and press coverage for ComTec (secondary back up)
• Assist in maintaining the website
• Perform other duties as assigned

Qualifications

• Demonstrated interpersonal, verbal, and written communication skills.
• Strong analytical and problem solving ability.
• Ability to build excellent working relationships to attain goals.
• Proficient in the use of Microsoft Outlook, Microsoft Excel and telephone protocol.
• Self-motivated, confident, energetic, and creative.

• Highly-skilled in typing
• Highly organized and focused
• Ability to multi-task

Education

Candidate must have a minimum of 2 years of relevant experience.  An Associate’s Degree is required.  A Bachelors Degree in Business Administration is preferred.

Work Experience

• Stable employment record (3+ years at one site is a plus)
• Past successful experience in Administrative Support
• Good task focus and attention to detail

Rewarding Your Performance

• Compensation based on skill level.
• Achievement awards for team contribution.
• Complete benefits include Health, Dental, Vision, retirement plan.

*We are an equal opportunity employer*